Secretary, Applied Research

Cambrian College's Applied Research department requires a full-time Secretary beginning July 2020

• Provide administrative support services, as well as initiate and provide project-oriented services to office staff and all client groups
• Act as support for the Finance Coordinator and Director in relation to student's work teams, research leads, Applied Research core staff and outside stakeholders or industry partners.
• Perform a variety of complex duties involving comprehension of project deliverables and assistance with project coordination.
• Report regularly to the Coordinator regarding progress on projects and activities.
• Coordinate administrative services for the Applied Research Department and project teams including: payroll, booking meetings, ordering of materials for research projects, reconciliation of P-cards and travel booking for the Applied Research staff, tracking of in-kind contributions by industry partners and maintenance and organization of project documents (contracts, invoices, timesheets, etc.).
• Provide support to the delivery of projects within Applied Research
• Compose, format and prepare all forms of correspondence both confidential and general including memos, reports, agendas, project meeting minutes, progress charts, research information and special projects.
• Respond to and answering queries from clients, students, faculty, other College employees, industry partners, funders and the general public.
• Compile monthly financial reports for all research projects, and assist with gathering information and preparation of financial reporting to the funding agencies.

• Two-year postsecondary diploma, preferably within the area of Business or Administrative Assistant.
• Three years of experience in a dynamic business office setting, in which there are competing deadlines.
• Must have proven ability to be a self-starter and be able to function effectively while balancing multiple tasks simultaneously with frequent interruptions.
• Must have demonstrated ability to work independently with little supervision or instruction.
• Must have demonstrated time management skills and the ability to set out priorities.
• Excellent research and analytical skills, tact, and judgment.
• Excellent interpersonal skills and customer service.
• Collaborative professional who promotes team work and works cohesively within a team-oriented environment.
• Proficiency in Microsoft Office software (Word, Excel, and Outlook).
• Strong proficiency with spreadsheet management software and word processing, as well as demonstrated skills in accessing and effectively using the Internet and electronic file management.

• Experience working within a postsecondary environment.
• Knowledge of accounting.